NEDRA Charter

1. NEDRA Membership and Voting
The National Electric Drag Racing Association (hereafter NEDRA) has membership open to all persons. Corporate memberships are also available. Membership categories and fees are determined by the Membership Director, subject to majority approval of the Executive Board (defined below). Each NEDRA member receives one vote in all elections. Each corporation that is a member of NEDRA receives exactly one vote, regardless of the number of memberships the corporation may hold.

2. NEDRA Officers and Executive Board
NEDRA officer positions are volunteer positions. All NEDRA officers must be NEDRA members with their membership paid in full throughout their time of service as a NEDRA officer. If an officer's membership lapses for more than thirty days, then that officer will no longer hold that position.

2.1. NEDRA Officers

2.1.1. President
The President oversees and coordinates all NEDRA operations, through the NEDRA Executive Board. The president makes appointments to national director positions, subject to majority approval of the Executive Board. The president may create temporary appointed positions as necessary. The president may fill vacancies in the NEDRA board by appointment, subject to approval of a majority of the remaining board.

2.1.2. Vice President
The Vice President becomes president in the event that the presidency becomes vacant.

2.1.3. Membership Director
The Membership Director keeps and maintains all membership records and information. The Membership Director is responsible for disseminating ballot proxies, membership cards, and benefits information to the members. The Membership Director is responsible for providing a current list of NEDRA members to all sanctioned NEDRA events and to the Public Relations Director for member mailings. The Membership Director also defines the various membership categories and membership fees, subject to approval by a majority of the executive board.

2.1.4. National Technical Director
The National Technical Director is in charge of establishing and updating the NEDRA safety rules, including definitions of vehicle classes, voltage divisions, and safety requirements. The national technical director also oversees the safety inspections for all NEDRA events.

2.1.5. Treasurer
The Treasurer is responsible for all bookkeeping and accounting for NEDRA. At the end of each calendar year, the treasurer must produce a financial report for that year, showing income and expenditures. This report must be made available to the executive board and to NEDRA members upon request. A budget for the upcoming year must also be submitted and approved by the executive board, as described below.

2.1.6. Public Relations Director
The Public Relations Director is responsible for coordinating the support and maintenance of the NEDRA web page. The public relations director also coordinates publication of a NEDRA newsletter. The public relations officer also keeps and maintains official NEDRA records and publishes the list of record holders.

2.1.7. Merchandise Director
The Merchandise Director is responsible for coordinating the creation and sales of NEDRA merchandise, such as race videos, posters, and apparel.

2.2. Election of Officers
The President and Vice President positions are elected positions. The term of office is two years, beginning January 1, 2000. Elections will be held by ballot after July 1st and before September 30th of the preceding year. Nominations must be announced to all NEDRA members, and the period for open nominations must last at least thirty days. If there is an event scheduled, voting may be done at that event, as long as each NEDRA member gets exactly one vote (as described in Section 1). NEDRA members not at that event must be mailed a ballot and given at least thirty days to return a completed ballot. In order to vote, a person or corporation must have a valid NEDRA membership on the day that voting starts.

A person may only run for one position, either president or vice president. The person in each category with the most votes will be elected to that position. In the case of a tie, a run-off election will be held between the top two vote-getters for that position.

There is no limit to the number of terms a person can hold.

Once a president and vice president have been chosen, the other executive board positions will be filled by appointment. These positions are also two-year positions, beginning at the same time that the president and vice president take office.

2.3. Removal of Officers
Any officer on the executive board, including the president and the vice president, may be removed from office based on abuse of office or inability to perform the duties of the position. The removal from office can be brought about in two ways.
The first way an officer can be removed is by the executive board. Any officer of the executive board may request that an officer be removed from office. Such a request must be presented to all other members of the executive board, including the officer whose removal is sought. No vote can be taken for at least 24 hours after the initial request for removal. In addition, no vote can be taken until the officer whose removal is sought has a chance to respond to the board as a whole, or thirty days has passed from the officer's receipt of the notice to be removed, whichever comes first. A vote of removal by the executive board requires a two-thirds majority vote of the remaining executive board.
The second way an officer can be removed is by the NEDRA membership as a whole. In order for a request for removal to come from the NEDRA membership, a petition signed by at least 10% of the current NEDRA members must be presented to the executive board. If a NEDRA member wishes to circulate such a petition, the NEDRA board must provide either the membership list (with addresses) or offer to send out the petition itself, but in either case, the expense is borne by the individual initiating the petition. Once such a petition signed by at least 10% of the current NEDRA membership is received by the executive board, the officer whose removal is sought must be given an opportunity to rebut any accusations made. A ballot with both the accusations and the rebuttal will then be sent to the NEDRA membership as a whole (at NEDRA's expense). Thirty days after the mailing goes out, if two thirds or more of the votes received are for removal, then the officer is removed from office immediately.

2.4. NEDRA Executive Board
The NEDRA Executive Board is comprised of the President, the Vice President, the Membership Director, the National Technical Director, the Treasurer, the Public Relations Director, and the Merchandise Director. All other officers, including temporary appointments made by the President, are considered non-voting members of the board (and are not counted as board members for the purposes of establishing a quorum or majority).
In order for the NEDRA Executive Board to do business as NEDRA (e.g. approve a budget, remove an officer, etc.), a quorum shall consist of two-thirds of the members of the Executive Board, and must consist of either the President or the Vice President.

2.5. Filling of a Vacancy
If an appointed position becomes vacant, the president may appoint, subject to approval of a majority of the rest of the executive board, a replacement to finish the term. If the presidency becomes vacant, the vice president becomes president. If the vice presidency becomes vacant, (including the case in which the vice president becomes president after a vacancy in the presidency), a special election will be held to replace the vice president if there is more than one year left in the term, otherwise, it is left to the discretion of the executive board (either to call a special election to fill the vacancy or to leave the office vacant until the next regular election).

3. NEDRA Rules
The National Technical Director is in charge of establishing and updating the NEDRA safety rules, including definitions of vehicle classes, voltage divisions, and safety requirements. Any change to the NEDRA rules must be approved by a majority of the executive board and the National Technical Director. Once a rule change has been approved by the executive board, the text of the rule change must be sent to the NEDRA membership. The new rules take effect thirty days after such notification is made or at a later date if specified in the rule change.

4. NEDRA Budget
At the end of each calendar year, the treasurer will oversee the creation of a financial report for that year and a proposed budget for the following year. The financial report must show income and expenditures, either itemized or by category, and must be distributed to each of the members of the executive board and to any NEDRA member who requests a copy. The proposed budget should show projected income and expenses, and should allocate money for specific uses, such as advertising or track fees.

Each budgetary item may be assigned to one of the executive board members. This means that the assigned board member may spend that money for its designated use without additional approval by the executive board. All money budgeted but not assigned to a board member can be spent only upon approval of a majority of the executive board. Any expenditures over 10% or $100 (whichever is smaller) of the budgeted amount in a category must be approved by a majority of. the executive board. The budget for the year must be approved by a majority of the executive board by the end of the previous year.

In an election year, the outgoing treasurer will oversee the financial report for that year, but the budget will drawn up by the incoming treasurer and approved by the incoming executive board.

5. Requirements for a NEDRA Sanctioned Event
One important role of NEDRA is to sanction electric drag racing events. To sanction such an event, a majority of the executive board must approve sanctioning the event. Also, the National Technical Director must designate a Event Safety Inspector (possibly the National Technical Director himself/herself) to be present at the event to conduct safety inspections and qualify vehicles for racing. All decisions made by the Event Safety Inspector at the time of the event are final, and no appeals to the National Technical Director (if different than the Event Safety Inspector) are allowed.

6. Amendments to the NEDRA Charter
In order to amend this charter, a proposed amendment must be submitted to all NEDRA members in writing. This can only be done through the NEDRA executive board. If a proposed amendment is accepted by the NEDRA executive board, the executive board may choose to have NEDRA pay the costs of printing and mailing of ballots. If a proposed amendment is not supported by a majority of the NEDRA executive board, the ballots could still go out if an individual or corporate member of NEDRA chooses to accept the of printing and mailing of ballots.
There are two ways for an amendment to pass. The first is for it to receive a positive vote from a two-thirds majority of the total NEDRA membership. The second is for it to receive a two-thirds majority of all the ballots cast after thirty days after having been sent out. That is, after being sent out, the number of ballots returned during the next thirty days are totaled, and a two-thirds majority of that number is sufficient to approve the amendment. If, during the course of the thirty days, the number of affirmative votes exceeds two-thirds of the total number of NEDRA members, the amendment is passed immediately.
All amendments take effect thirty days after approval, or at a later date if so specified by the amendment.
Members who join NEDRA more than one day after ballots for a proposed amendment have already been issued are not allowed to vote on that amendment and are not counted in the total number of NEDRA membership.